UGA buses are available to support the University of Georgia community for trips that support the school’s mission. Transportation & Parking Services has a limited number of buses available for charter service on a first-come first-served basis. Our 40-foot transit buses are capable of seating 35-37 passengers with room for standees depending on the distance traveled. We can also provide drivers for University Rental Vans upon request.
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Policies Rates & Charges Request a Charter
Charter Bus Policies
- UGA buses must remain within a 70-mile radius of Athens. Buses cannot leave the State of Georgia or remain at a destination overnight.
- Per Department of Transportation regulations, there is a 10-hour maximum limit for driving. Any out-of-town charter will need to be less than 10 hours total, or will incur extra costs to pay for additional drivers to provide the service.
- For out-of-town charters, the driver must have somewhere to park the vehicle during the event. If onsite parking is unavailable, the requesting department will need to arrange suitable parking for the driver.
- One University faculty or staff member must accompany and supervise riders on each bus requested.
- No open containers of food or beverage are allowed on the buses. Alcoholic beverages and smoking are prohibited on buses.
- Charter Requests cannot be approved and processed more than 2 months in advance of the service date.
- Due to service requirements on campus, we cannot provide charter service during the first two weeks of each semester, during academic finals weeks, on the Friday prior to a football home game, or on home football game weekends. View the dates for UGA football games here.
Rates & Charges
The charter service rate for internal UGA Departments is $90 per hour per bus for a minimum of two hours. This rate covers the use of the bus, a driver, and fuel.
Late Booking Surcharge: charter requests made less than 10 business days (Monday-Friday) prior to the desired departure date will incur a surcharge of $100.
Canceling Buses: Buses may be canceled during normal office hours (8 to 5 Monday – Friday) up to 2 business days before the scheduled charter to avoid cancellation charges. To cancel a scheduled charter bus, call the Transit Office at 706-542-0036 or if you do not get an answer call 706-369-6221.
Supervisor Fee: A supervisor fee will be charged when a charter takes place outside of normal operating hours or while Campus Transit is scheduled to be closed. The fee is $50/hour for a supervisor to be on duty during the entirety of the charter. See the Operating Calendar for dates of no service.
Cleaning Fee: A cleaning fee of $90 will be applied for any spills or additional cleaning required after a charter is complete
Groups without a verified ST-5 “Sales Tax Certificate of Exemption” are charged an additional sales tax of 8%. Additional fees are also assessed for any expenses incurred such as tolls or additional cleaning.
Campus Transit offers professional drivers to operate University-owned cars or vans for special purposes. Groups will be charged $50 per hour with a minimum of two hours per driver. Use the Bus Request form linked below and select the “Driver Only” option.
Request a Charter
- Charter service requests may be made by using our online form.
- A completed request must be received at least 14 (my proposal) Business days (Monday- Friday) prior to the desired departure date to ensure we can accommodate your travel needs. (This would have to be approved by Todd and match the late booking portion)
- Transportation & Parking Services reserves the right to deny charter requests which exceed operational capabilities.
- Charters are confirmed via email upon receipt of your final bus count and completed itinerary.
